Ah, summer vacations. Everyone has their favorite type of getaway. My family tends to like camping, especially near the beach. And although we’ve never come face to face with a bear, we certainly have had our share of run-ins with raccoons, squirrels and an assortment of feathered friends.
Many of the campgrounds at which we like to stay require reservations months in advance. Hopefully, the families and staff at your childcare center, daycare or preschool are letting you know their vacation plans ahead of time too. That’s good information, so you can plan ahead, but what do you do with it? How do you keep track of planned vacations for family and staff, as well as issue vacation credits to your families?
While researching topics for today’s post, I discovered we have covered vacation related items in the past. But, since they have tended to be written as separate, individual posts, there was not an easy way to find all the information in one place. For your convenience, I’ve assembled a short description of each vacation topic with a link to a more detailed article. Continue reading
Puzzled about how to keep track of staff vacation hours at your child care, daycare or preschool? You’ll quickly realize there are a number of things you need to know. In fact you may have read our previous articles on tracking Paid Holidays, Earned Vacation and Planned Vacation Hours. The missing piece to the puzzle is recording when the vacation is actually taken and those hours have been used.
Let’s say one or more employees are on vacation, or perhaps they have recently returned. You’ll want to be sure the vacation time is accurately recorded on their time cards so it will be included on reports for payroll purposes. Typically you’d do this at the end of each pay period to catch any hours that may have been used during the period. If nobody was on vacation, that’s okay since there would not be any hours to process. In fact it’s really not limited to vacation. This concept would work for any appointment, personal time off, etc. that was previously planned.
Thinking about your next vacation? Although your trip may not involve Hawaiian print shirts and colorful inner tubes it’s still fun to have something to look forward to. The not so fun part is figuring out how to keep track of vacation time earned and used for employees at your child care, daycare or preschool.
You can use a Vacation Accumulation Formula to determine the number of hours a person would earn for each pay period or forty hour work week, but you’ll still need a method to track those hours and answer questions like “How many vacation hours do I have left?”
If you offer vacation hours as a benefit at your child care business you’ll want to use Child Care Management Software to fully track all benefit hours including vacation, sick time, training, etc.
In this article we’ll look at how Procare Software® helps you easily track vacation time earned. Then in other articles you’ll see how to Plan Vacation Hours ahead of time and record Vacation Hours Used once the vacation has been taken. You’ll even be able to answer the “how many hours do I have left?” question. Continue reading