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Track Vacations for Children & Staff

Summer Vacation FunThe sun is shining and warm weather is here. That means summer fun and family vacations for children enrolled at your preschool or early learning center. In fact, you might even squeeze in some well-deserved vacation time for yourself and other members of your staff.

To make tracking vacation for children and staff easier, Procare Software offers a number of built-in tools. You may want to record vacation days for children and issue vacation credits for times they are away. On the employee side, you’ll want to schedule planned vacation ahead of time and track the number of hours earned and used.

We’ve covered many of these topics in previous articles—today we’ll give you a quick summary with links and video clips to get you started. Continue reading

Solve the Vacation Hours Puzzle

Puzzled about how to keep track of staff vacation hours at your child care, daycare or preschool? You’ll quickly realize there are a number of things you need to know. In fact you may have read our previous articles on tracking Paid Holidays, Earned Vacation and Planned Vacation Hours. The missing piece to the puzzle is recording when the vacation is actually taken and those hours have been used.

Let’s say one or more employees are on vacation, or perhaps they have recently returned. You’ll want to be sure the vacation time is accurately recorded on their time cards so it will be included on reports for payroll purposes. Typically you’d do this at the end of each pay period to catch any hours that may have been used during the period. If nobody was on vacation, that’s okay since there would not be any hours to process. In fact it’s really not limited to vacation. This concept would work for any appointment, personal time off, etc. that was previously planned.

In this article we’ll look at how Procare Software® may be used to track vacation hours used and to quickly review the number of hours still available for an employee. Continue reading

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