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Stamps, Collections, and Your Child Care Business

Stamp CollectionAre you a collector? I’ll bet you are and you don’t even know it. When I was young, maybe 10 or 12 years old, I had a stamp collection and looked forward to going to the small post office in my hometown to see what newly issued stamps were available. There were only a few postal workers in our branch and they all got to know me after a while. They’d wait patiently as I made my choice about what plate block to buy that week, using money from my allowance or part-time job.

Collector’s note: A plate block is a group of stamps, along the corner edge of a larger sheet, which contains the plate number (kind of like a serial number) from which the stamps were printed. It’s the little white edge most people tear off, but when attached to the stamps, it’s considered rarer and more valuable than just a random block of stamps. Okay, that’s more than you really wanted to know about philatelists (stamp collectors).

Your Personal Collection

Perhaps you collect something too? Maybe you have a theme collection, such as items with butterflies, turtles or kittens on them. I had an aunt who collected anything with strawberries, including wall hangings, knickknacks, teapots – you name it. Some people collect thimbles, key chains, teacups, comic books or baseball cards. But even if you don’t have an official collection of any particular kind, there’s something you, as a child care business owner, do collect. Continue reading

Child Care Tuition Processing in the 21st Century

“Oh, Mrs. Jones, thank you for your payment. Let me just write you out a receipt.” Sound familiar? It’s the age-old way of taking payments for child care or just about any other business. Now be honest. You’ve probably got a manual receipt book tucked in your desk drawer, just like thousands of other child care, daycare and preschool owners.

Video: Tuition Processing in the 21st Century

Does it work? Well sure, if you don’t mind being interrupted as various parents drop off payments throughout the day. That is, assuming they “remember” to pay at all, let alone on time. Some of them may even pay by cash, which could leave you open to finding a bit less money in the till at the end of the week. And, if someone “forgot” to make out a receipt, how would you know for sure – wink, wink?

The hand kept receipt book may have been a fine tool for the 1970’s, 80’s and even the 90’s. But, now that we’re well into the twenty-first century, it’s no longer the most efficient or secure way to accept payments for tuition and other fees at your child care business. What words would best describe the perfect payment processing system for your preschool or child activity center? Ultra-secure? Super convenient? Parent friendly? Easy to use? Those phrases all define Tuition Express, a service provided by the biggest name in child care management, Procare Software. Continue reading

Get to Know the Real ProCare Software

danToday we’re starting a new blog series that will highlight different members of the ProCare Software team. We would like to give you, our readers and ProCare users, a small glimpse into who it is that makes ProCare tick.

We start our series with a Santa story written by our Tuition Express Marketing Director, Dan Richards.

Continue reading

Online Child Care Payment History

This question recently came in to the ProCare Tech Support team.

“Is there a way for parents who currently pay by Tuition Express to look at their account history online?”

The answer, of course, is yes. We’ll get to the details in a moment.

For those of you who may not know about Tuition Express yet, it’s an innovative payment processing service that works with ProCare Family Data & Accounting to automatically collect tuition and other payments for child care centers, daycares and preschools. Fees may be electronically deducted from parent bank accounts or charged to a credit card. Either way you get paid on time, every time.  And, it’s extremely secure as ProCare Achieved Level One PCI Security status.

Now, to the part about how parents (and center owners / directors) can view their payment history online. Continue reading

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