The Nation's Leading Child Care Software

daycare billing

Automate Childcare Billing & Email Statements

How long does it take you to record weekly, monthly, hourly and late pick up fees for your child care center, daycare or preschool? If you’re still using a hand kept ledger book it may take the better part of a day. Even if you have moved to a computerized spreadsheet you’re still spending more time than needed. With Daycare Software you’ll simplify the daily management of your child-centered business and streamline the billing process. Tasks that used to take hours (or more) may now be handled in minutes (or less). In fact, you may even print or email statements to all your families at once.

In a previous article we explained how to Set Up Recurring Tuition Fees such as weekly, monthly or hourly rates. In this article we’ll explore using Procare Software® to quickly process all those fees (and email statements) to all families at once.  Continue reading

Stepped Rate Child Care Billing

The following question recently appeared in the ProCare Tech Support “IN” box.

“I am setting up our child care tuition fees, but we do not have weekly rates. Our billing uses a stepped rate charged ahead of time. Here’s our rate schedule:

Infant Rates

  • Up to 3 Hours/Day $21 (level 1)
  • Up to 4 Hours/Day $25 (level 2)
  • Up to 5 Hours/Day $29 (level 3)
  • Up to 6 Hours/Day $33 (level 4)
  • Daily MAX  $35 (level 5)

Please let me know how we can enter this to be billed according to the days they are scheduled in advance.”

You can absolutely do this kind of stepped rate billing in ProCare. In fact, one of our standard billing formulas fits this case perfectly.

Continue reading

How to Charge Late Pick Up Fees

Do some families at your child care, daycare or preschool tend to pick their children up late, after your center is officially closed? Perhaps you’ve even read the article called The Unbearable Wrongness of Being Late from ChildCareExchange.com.

You’re thinking you’d like to implement a Late Pick Up Fee but aren’t sure how to go about it. With the ProCare Attendance Tracker it’s easy to process Late Pick Up charges for all appropriate families at once.

Continue reading

Procare Archives