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Automatic Tuition Collection Becomes Mandatory

TE-CollectionProcare Software, the nation’s leading child care management solution provides an automated tuition collection service called Tuition Express. During our frequent conversations with users and non-users alike, a common theme continues to surface, parents pay late.

The solution to this problem is to make automated tuition collection the only way you collect tuition and fees. With Tuition Express, child care providers make the service mandatory for parents and late payments become a thing of the past.

Automated and integrated tuition collection is easier, safer and more convenient for you and your customers. Today’s parent doesn’t carry a checkbook. They handle all their financial transactions online or set up automatic payments. Additionally, by processing payments automatically—transactions are posted to each parent’s account instantly.

How do you convince parents to accept automated payments?

Some families may be resistant, but directors are simply saying, “Our management software allows us to collect tuition automatically. That gives us more time with the children—and that’s important to all of us!”

Is it affordable and reliable?

Tuition Express is it’s own processor. This means substantial cost savings that we pass on to you with the lowest rates in the industry. We offer rock-solid reliability, handling more than a million transactions each month for nearly 200,000 families across North America.

If you’re currently a Procare user and you’re not using Tuition Express, or if you’re a child care owner or director and would like to learn more, call us at 1-800-338-3884. You can also click here to find more information online.

How to Compare Child Care & Daycare Software

scalesHow do I find the best child care and daycare software program for my needs?
Choosing child care management software is an important investment of your time and financial resources. It requires research and careful consideration of the following items:

  1. Define your Goals: Which administrative tasks do you want to tackle? What parts of your center need improvement and streamlining? How can software simplify the management of your business?
  2. Features: Based on your goals, ensure the software includes the most essential modules and can grow with your business… Family Data, Family Accounting, Attendance Tracking and Employee Data are basic essentials which should be included in any package.
  3. Pricing: Make an educated choice based on value not just price. The smart decision will be the one that meets your goals and yields a return on your investment. Does the software include functionality to save time, money and  improve operational processes? Be sure to get a complete understanding of cost, fees and contract obligations.
  4. Consultation: Knowledgeable software consultants will help you determine how you’ll benefit from automation. Being experienced with daycare and child care management issues, including billing and accounting, your consultant should clearly understand your goals and needs.

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Daycare Check In: Let Teachers Check Children In

Procare Touch Check-In ComputerEver wanted to have the teachers at your child care, daycare or preschool check in the children who attend their classroom? Using Procare Software it’s easy to do and there are a few different ways this can be handled.

Video: Teacher Checks In Children

Check in a Group of Children

A teacher may use the Batch Check In feature and filter the list so only children in her classroom are shown. Then she may choose which children to check in or out. Continue reading

Fingerprint Check In for Your Preschool

Thinking of fingerprints at your daycare or preschool may bring to mind those wonderful, colorful creations that are always popular with the five and under set. Wide smiles and giggles are sure to follow when the finger paints and easels appear.

But there are other areas where fingerprints could benefit your child care business. Namely, check in and security. It’s easy to let parents check their children in using a small fingerprint device (also known as a biometric ID) connected to a computer with Child Care Management Software.

If you’re currently using Procare Software® for child or staff check in you’ll be especially interested in a new feature that allows use of a fingerprint only with no additional password required.  Continue reading

Child Time Cards

With the Time and Attendance Tracker from Procare Software® it’s easy to see child time card totals at a glance or by running an attendance report for more details. You may even choose whether to view time in hours and minutes or decimal format. Oh and let’s not forget time card rounding – you may select that as well. Continue reading

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