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daycare attendance

Automatic Tuition Collection Becomes Mandatory

TE-CollectionProcare Software, the nation’s leading child care management solution provides an automated tuition collection service called Tuition Express. During our frequent conversations with users and non-users alike, a common theme continues to surface, parents pay late.

The solution to this problem is to make automated tuition collection the only way you collect tuition and fees. With Tuition Express, child care providers make the service mandatory for parents and late payments become a thing of the past.

Automated and integrated tuition collection is easier, safer and more convenient for you and your customers. Today’s parent doesn’t carry a checkbook. They handle all their financial transactions online or set up automatic payments. Additionally, by processing payments automatically—transactions are posted to each parent’s account instantly.

How do you convince parents to accept automated payments?

Some families may be resistant, but directors are simply saying, “Our management software allows us to collect tuition automatically. That gives us more time with the children—and that’s important to all of us!”

Is it affordable and reliable?

Tuition Express is it’s own processor. This means substantial cost savings that we pass on to you with the lowest rates in the industry. We offer rock-solid reliability, handling more than a million transactions each month for nearly 200,000 families across North America.

If you’re currently a Procare user and you’re not using Tuition Express, or if you’re a child care owner or director and would like to learn more, call us at 1-800-338-3884. You can also click here to find more information online.

How to Compare Child Care & Daycare Software

scalesHow do I find the best child care and daycare software program for my needs?
Choosing child care management software is an important investment of your time and financial resources. It requires research and careful consideration of the following items:

  1. Define your Goals: Which administrative tasks do you want to tackle? What parts of your center need improvement and streamlining? How can software simplify the management of your business?
  2. Features: Based on your goals, ensure the software includes the most essential modules and can grow with your business… Family Data, Family Accounting, Attendance Tracking and Employee Data are basic essentials which should be included in any package.
  3. Pricing: Make an educated choice based on value not just price. The smart decision will be the one that meets your goals and yields a return on your investment. Does the software include functionality to save time, money and  improve operational processes? Be sure to get a complete understanding of cost, fees and contract obligations.
  4. Consultation: Knowledgeable software consultants will help you determine how you’ll benefit from automation. Being experienced with daycare and child care management issues, including billing and accounting, your consultant should clearly understand your goals and needs.

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Daycare Check In: Let Teachers Check Children In

Procare Touch Check-In ComputerEver wanted to have the teachers at your child care, daycare or preschool check in the children who attend their classroom? Using Procare Software it’s easy to do and there are a few different ways this can be handled.

Video: Teacher Checks In Children

Check in a Group of Children

A teacher may use the Batch Check In feature and filter the list so only children in her classroom are shown. Then she may choose which children to check in or out. Continue reading

The Best Preschool Check-In Systems for Security

Thinking of fingerprints at your daycare or preschool may bring to mind those wonderful, colorful creations that are always popular with the five-and-under set. Wide smiles and giggles are sure to follow when the finger paints and easels appear.

But there are other areas where fingerprints could benefit your child care business. Namely, preschool check-in and security.

Fingerprint Check-in

Parents and child care providers  have to know where their kids are and who they are with at all times. Incorporating a fingerprint-based daycare security system enables child care providers to know each child is being dropped off and picked up by an authorized guardian. This added layer of security gives parents and caregivers peace of mind, knowing each child is safe.

In addition to security, preschool check-in systems enable expedited and automated check-in on busy mornings when parents have to get out the door, and caregivers have multiple young children to watch and engage. Moreover, they can link with attendance tracking solutions to automatically create updated and accurate reports.

It’s easy to let parents check their children in using a small fingerprint device (also known as a biometric ID) connected to a computer with child care attendance tracking software.

Preschool Check-In

The Best Preschool Check-In Systems for Security

If you’re currently using Procare Software® for child or staff check-in, you’ll especially appreciate the option to use a fingerprint only with no additional password required.

Built-in Fingerprint Reader 

It’s easy to set up fingerprint recognition. One option is to choose an all-in-one computer with integrated touch screen and a fingerprint reader built right into the unit. 

Video: Procare Check In

Separate Fingerprint Reader  Fingerprint Check-In Pad

Another method is to connect a separate USB fingerprint reader directly to your check-in computer. All of the software needed for the reader to communicate with your computer is automatically installed along with Procare. 

Optional Password Setting 

You may choose to allow check-in using just the fingerprint of the parent, or other authorized pickup person. As an alternative, you may require a password to go with the fingerprint so a person would touch their finger, enter their password and choose the children to check in. Just check the Require Password box on the Check-In Options screen.

Fingerprint Security

People often want to know if their actual fingerprint is stored or if it could somehow be used for any purpose besides checking their children in. The answer is a resounding “no.” The finger reader does not produce a picture of individual fingerprints. Instead, the system electronically scans hundreds of data points on the finger that are processed through two proprietary systems. Because this scan is simply a series of random numbers, there is no harmful (or useful) information that can be obtained from the data produced by the fingerprint reader.

Final Thoughts

Security and safety are some of the most important features of a successful preschool program. Just as parents need to trust that caregivers can pay proper individualized attention to their child and help to develop core cognitive and physical skills, they also need to trust that caregivers are paying close attention to their child’s location at all times. Preschool check-in systems offer this sense of security to parents and teachers, with additional administrative benefits.

Learn more about fingerprint readers and other preschool check-in systems for your child-centered business.

Related Articles

Want to learn more about incorporating a preschool check-in system? Check out these related articles:

 

Child Time Cards

With the Time and Attendance Tracker from Procare Software® it’s easy to see child time card totals at a glance or by running an attendance report for more details. You may even choose whether to view time in hours and minutes or decimal format. Oh and let’s not forget time card rounding – you may select that as well. Continue reading

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