The Nation's Leading Child Care Software

daycare accounting

Summer is here—there’s no better time!

How much time will you save in your child care center?

lemonadeProcare Software® helps child care professionals across the country save 40+ hours per month of administrative duties they were doing manually. With quicker access to information, point-and-click reporting and built-in processing, Procare helps you easily manage your center and analyze important staff and child information in seconds—giving you the time to develop your business and focus on the children.  

Features include:

  • Succinct tracking of enrollment and schedules
  • Immunization updates
  • Quickly post child tuition fees
  • Automatically collect tuition payments
  • Print/email statements and balance notifications
  • Communicate with parents and employees via messages at check-in, email or text blasts
  • Maintain logs for incident reports and milestones
  • Deposit reports and end-of-year tax statements
  • Roll call and sign in/out sheets, birthday reports, waiting lists, classroom ratios
  • Automated check-in for parents and employees
  • Accurate time card records and calculations
  • Let parents pay at check-in or online
  • And so much more!

The new school year is coming!

With the new school year coming up soon, now is the best opportunity to get going with your new system.. Financing is available to work easily within your budget. Please contact Procare at 800-338-3884 or visit us online.

The Child Care Manager’s Checklist

checklist
Being a child care director is both a challenging and exceptionally rewarding job. The nuances of combining physical care and education in a nurturing environment require a special person, because there is so much to do. We honor professionals, like you, who make a difference every day.

We’ve created a mini-checklist for many of the management tasks in your center. See which ones apply to you.
Continue reading

New Year Procedures for Child Care Business

Child Celebrating New Year's DayHow did you celebrate the start of the year? Perhaps you had colorful noisemakers and party hats to mark the occasion.

But now that the calendar has made its annual transition from December into January, it’s time to be thinking of new year tasks for your child care business.

To help answer your typical end-of-year and new year questions, we’re offering a free webinar called “Start the Year Right with Procare”. If you’re currently using Procare Software and have accounting information entered for the last year, you’ll want to attend this session which is offered multiple times throughout January.

We’ll cover Family Accounting tasks, like end-of-year statements for parents, as well as holiday hours and W2s for employees, overall financial reports, and setting beginning balances for the new year.

For details see our previous Article on How to Start the Year or Sign Up for the Start the Year Webinar.

Best wishes for a successful and happy new year, and until next time, cheers!

-Phil

P.S. You may also like to Follow Me on Twitter.

If you have questions or comments about this article (or suggestions for another article) I’d be pleased to hear from you. Drop me a note at phil@procaresoftware.com.

Copyright © 2013 Procare Software ® – All Rights Reserved

Apples & Oranges in Daycare Accounting

Have you ever tried to compare two child care accounting reports and been puzzled why the numbers don’t always match up? Long time readers may recall the article Apples, Oranges and Accounts Receivable, which had a similar theme.

For today’s take on comparing apples to oranges, we’re pleased to welcome guest blogger, Steve Suarez, from the Technical Support team at Procare Software®.

Deposit Reports and the Charge Credit Summary

Many people try to tie their Deposit Reports to their Charge Credit Summary reports as a check to see that all funds have been deposited correctly.

Although it’s possible the payment totals could match up on these two reports, often they do not. That’s not an indication that anything is wrong, it’s just that apples (Deposit Reports) don’t necessarily look like oranges (Charge Credit Summaries). Continue reading

Fund Accounting for Child Care

Are you burning through your jar of pencils trying to manually track receivables and payments for each of your child care and after school programs? Let Procare Software® save the wear and tear on your eraser with the newly released Fund Accounting feature mentioned in our recent article on What’s Coming Soon to Procare.

Fund Accounting is the perfect way to track accounts receivables, as well as the funds collected, for each of your individual programs. For example you may want to know what is owed for preschool separately from school age or registration fees. Continue reading

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