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3 Easy Steps: Back Up Child Care Data to the Cloud

Toy Boats in the RainWhen the weather is stormy, there’s nothing more important than finding a safe harbor—that’s especially true where protecting your child care database is concerned.

At Procare Software, the last thing our support technicians like to hear is “my computer crashed and I don’t have a backup of my data.” With that in mind, there’s a great way to ensure your data is backed up safely—by having Procare automatically copy your backup to a cloud-based storage location (like Dropbox or OneDrive). You’ll have an off-site backup to protect you in the event something happens to your main computer—which would be a very rainy day indeed. Continue reading

Stormy Weather? Keep Your Child Care Data Safe

Girl with umbrella in stormy weather.Here we are in the midst of April and the weather forecast isn’t looking much like spring. Our Procare campus is located in the Pacific Northwest, Southern Oregon region, nestled in the Rogue Valley. Our snow accumulation this year is extremely low, with a nonexistent snowpack. We have been without significant “weather events” this year, unlike the East Coast. With all of the predictions calling for more snow, ice, wind, or tornados for much of the nation, are you prepared? If you happen to be utilizing Procare Data Hosting Services, you are better prepared to handle any emergency situation.

Data Hosting allows you access to Procare information from any high-speed, internet-connected device. How convenient would it be to log in from your home computer (on a snow day or any day) to keep tabs on recent activity, run reports, or enter data that you just didn’t have time to get to before the bad weather hit? Continue reading

Learning to Back Up Your Daycare Database

Teenager Backing Up CarWhen you’re learning to drive, you take precautions backing up. You glance in the mirror, crane your neck for a better view, and gently ease your foot on the pedal. You’re careful not to bump the orange cone to ensure you’ll pass the driving test.

At first it takes practice, but soon those steps become second nature as you develop good driving habits.

Taking precautions with the database on the computer at your child care center is an important habit too. You’ve spent untold hours keeping child and family records up to date with payments, attendance, meal counts and more.

If the unthinkable were to happen: your hard drive crashes, your laptop is dropped or stolen, your computer gets a nasty virus, is fried by lightning or simply rusts in place — what would you do? Okay, that last one is pretty unlikely, but you get the point.

If you follow the recommendations in this article, you’ll have a quick, easy, confident answer. Continue reading

A Car Seat for Your Daycare Data

Of course you know the motto “Safety First”. On field trips I’m certain every one of the toddlers and preschoolers in your care (and perhaps a teddy bear too) is lovingly helped into their car seats to keep them secure. You may even have posters displayed or a song to sing about being safe. In fact at my children’s elementary school “Be Safe” is the very first part of their school motto.

Car seats for children? Well, of course. That kind of precaution is so ingrained in us it’s practically automatic. But how is using a car seat in any way related to the childcare database entered on your computer? Well, your data is important for sure. Can you imagine losing all that accounting history – payments received, deposits made, balances owed – not to mention basic name, address and emergency contact information, immunizations and more? It could be not only time consuming, but perhaps impossible to accurately re-create.

So what do I mean by a “car seat” for your data? Continue reading

Schedule Backups for Your Daycare Database

Oh no… my computer crashed! NOW what do I do?

You tap a key and the computer just sits there… nothing.  You reboot, but it never comes back to life.  Then you get a sinking feeling in your gut… you’ve been meaning to back up your data, but just keep forgetting, or haven’t had the time.

There’s no doubt recovering from a computer crash can be a nightmare, especially if you’ve lost data you rely on to run your child care, daycare or preschool.  Fortunately Procare Software® now provides a great tool to help protect your business critical information.

Of course if you’re using the Procare Data Hosting Service backups are handled automatically as part of the service. And, if you use your own SQL Server, backups are managed by your IT staff outside of Procare. Continue reading

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