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child care accounting

The Child Care Manager’s Checklist

checklist
Being a child care director is both a challenging and exceptionally rewarding job. The nuances of combining physical care and education in a nurturing environment require a special person, because there is so much to do. We honor professionals, like you, who make a difference every day.

We’ve created a mini-checklist for many of the management tasks in your center. See which ones apply to you.
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New Year Procedures for Child Care Business

Child Celebrating New Year's DayHow did you celebrate the start of the year? Perhaps you had colorful noisemakers and party hats to mark the occasion.

But now that the calendar has made its annual transition from December into January, it’s time to be thinking of new year tasks for your child care business.

To help answer your typical end-of-year and new year questions, we’re offering a free webinar called “Start the Year Right with Procare”. If you’re currently using Procare Software and have accounting information entered for the last year, you’ll want to attend this session which is offered multiple times throughout January.

We’ll cover Family Accounting tasks, like end-of-year statements for parents, as well as holiday hours and W2s for employees, overall financial reports, and setting beginning balances for the new year.

For details see our previous Article on How to Start the Year or Sign Up for the Start the Year Webinar.

Best wishes for a successful and happy new year, and until next time, cheers!

-Phil

P.S. You may also like to Follow Me on Twitter.

If you have questions or comments about this article (or suggestions for another article) I’d be pleased to hear from you. Drop me a note at phil@procaresoftware.com.

Copyright © 2013 Procare Software ® – All Rights Reserved

Apples & Oranges in Daycare Accounting

Have you ever tried to compare two child care accounting reports and been puzzled why the numbers don’t always match up? Long time readers may recall the article Apples, Oranges and Accounts Receivable, which had a similar theme.

For today’s take on comparing apples to oranges, we’re pleased to welcome guest blogger, Steve Suarez, from the Technical Support team at Procare Software®.

Deposit Reports and the Charge Credit Summary

Many people try to tie their Deposit Reports to their Charge Credit Summary reports as a check to see that all funds have been deposited correctly.

Although it’s possible the payment totals could match up on these two reports, often they do not. That’s not an indication that anything is wrong, it’s just that apples (Deposit Reports) don’t necessarily look like oranges (Charge Credit Summaries). Continue reading

Fund Accounting for Child Care

Are you burning through your jar of pencils trying to manually track receivables and payments for each of your child care and after school programs? Let Procare Software® save the wear and tear on your eraser with the newly released Fund Accounting feature mentioned in our recent article on What’s Coming Soon to Procare.

Fund Accounting is the perfect way to track accounts receivables, as well as the funds collected, for each of your individual programs. For example you may want to know what is owed for preschool separately from school age or registration fees. Continue reading

Schedule Child Care Fees by Date

statementIf you work in early childhood education running a childcare center, daycare or preschool you’re certain to be familiar with weekly and monthly tuition fees charged to families and subsidizing agencies. In fact you may even use Procare Software to help with daily child care management tasks, especially when it comes to charging recurring child care fees.

With Procare, Child Care Billing may be automated by setting up regular billing cycles like “Weekly” and “Monthly” to easily process tuition charges for all families at once. This is a great time saver, but of course sometimes fees change based on the calendar. You may charge one amount during the school year and another for summer. Or, the rates may change when a child reaches a certain age and moves to a new classroom. Wouldn’t it be great if that weekly amount could be tied to particular dates on the calendar – allowing the amount to change automatically based on the dates entered? Continue reading

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