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bus runs

Managing Bus Runs for After School Programs

Upside Down School BusDoes keeping track of bus runs leave you feeling upside down? With the school year under way, you may find yourself needing a better way to record the time groups of children get on or off the bus. This is especially true if your child care or preschool offers before and after school programs for older children.

It’s easy to straighten out arrival and departure times of school-age children when using a child care management system like Procare Software. Continue reading

Here Comes the Bus: Before & After School Hours

Children Waiting for School BusPretty soon the school buses will be rolling again. Perhaps they already are in your area. That likely means your child care business will be busy with school-age children in a variety of before and after school programs.

The thing is, when a large group of children arrive or depart at once, how do you efficiently track their time and attendance? The bus arrives, the children hop off and you need to get the entire bus load checked in, pronto! Have no fear, Procare is here with a number of easy to use options.

Sign In Basics

The most basic way to record child arrival and departure times is with a simple bus run sheet. You can print them out and have the bus driver or other staff person mark who is being picked up or dropped off. Continue reading

After School Bus Run Lists

If you manage a before and after school program or provide transportation for your child care center, daycare or preschool you’ll likely need to generate a list of children who ride each bus or van, otherwise known as a bus run list or bus roster.

In this article we’ll explain how Procare Software® may be used to keep track of which children ride each bus and to easily generate bus run lists. You may also be interested in a previous article offering Free, Printable Bus Run Sheets.      Continue reading

Time & Attendance: Bus Run Check In

Does your child care, preschool or after school program have children arrive or depart on the same bus? Are you responsible for keeping track of their attendance? If so Child Care Management Software can help. In today’s article we’ll explain how to use Procare Software® to manage bus run lists and check all children assigned to a particular bus in or out at the same time. You may also be interested in our previous article on how an authorized pick up person may be allowed to Check In Many Children even those in other families.           Continue reading

Free Daycare Bus Run Sheets

At Procare, we spend a lot of time communicating with those in the daycare field. We have found that a common trend in this community is the need to organize and the track personal and daily information of students to ensure their health, development, and safety. However, most daycare professionals do not have the time to sit down and make dozens of these forms from scratch.

 Two of our blog posts that have resonated most with the child care community, were those offering Free Daycare Registration Forms and Free Child Care Sign In Sheets. These forms make sure that daycare instructors have necessary student and family information, attendance records, and knowledge of student whereabouts in a consistent and organized format.

In keeping with that theme of offering free, printable daycare sheets to people in the early childhood field, we’ve decided to also offer free daily bus run sheets.

These are blank forms you can fill in if you offer bus transportation, like a shuttle bus or van transport service, for your child care, daycare, preschool or after school program. This allows instructors to keep track of which bus each child takes, to help ensure they get on the correct bus and safely make it from point A to point B. Enjoy!

Daycare Bus Runs

Daycare Forms Built Into Procare

These forms are built right into the Procare Software Family Data module, so if you’re already using Procare to help manage your child care business, the forms can be automatically populated with a roster of the children on that bus, as well as the bus run or school name, before being printed.

Download Daily & Weekly Bus Run Sheets

These bus run sheets come in daily and weekly formats that allow instructors to mark the pickup and drop off status of each child listed. For your convenience, these forms are in PDF format. 

Daily Bus Run Sheet: The daily bus run sheet gives daycare instructors a form on which to mark the drop off and pickup time of each student taking the bus on a day-to-day basis, with additional space for comments.

Weekly Bus Run Sheet: The weekly bus run sheet gives daycare instructors a form on which to mark the bus they are tracking, and the pickup and drop off of each child on a weekly Monday-Friday basis, with additional space for comments.

Final Thoughts

Parents trust daycare professionals to be aware of their child’s whereabouts at all times. Offering bus transportation at your center is a great service that many parents need. However, one cannot expect for a child to know which is the correct bus to get on.

For this reason, children must be monitored every step of the way. With consistent and organized daycare forms and bus run sheets, no matter which instructor is in charge of transportation that week they can clearly see the bus or shuttle a child belongs on, and mark their attendance. Having easy access to these forms and other child information is necessary to ensure student health and safety, as well as an organized, high-quality child care program.

Interested in organizing and standardizing your children and family information? Learn how Procare can help.

Related Articles

Looking for more free daycare sheets and forms to keep organized? Check out some of these related articles:

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