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Set Up Childcare Tuition Fees

How does your early childhood center charge tuition fees? Some childcare, daycare and preschool programs charge a fixed weekly or monthly rate. Others charge tuition based on the number of hours or days a child is scheduled. Your Daycare Software should be flexible enough to accommodate the unique billing needs of your child-centered business.

In this article we’ll explore how Procare Software® can handle childcare tuition as a fixed fee (like weekly or monthly) – which may be tied to a calendar schedule – and how more complex calculations like hourly, daily, or half/full day can be based on hours scheduled or a child’s actual attendance. We’ll outline the basic setup here, then see the article on how the Billing Process is Automated to do in minutes what would otherwise take hours. Continue reading

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Vacation Hours, Vacation Credits & Billing Reminders

Many child care centers, daycare facilities and preschool programs allow families to take a specified number of vacation days each year. For example, a family may be given a credit for up to one week of vacation. If they exceed that time they would then be charged the standard weekly rate to hold their child’s spot.

Tracking vacation hours, tuition fees and vacation credits are tasks simplified by using Daycare Software. In this article we’ll show you how to use Procare Software® to manage vacation hours, post vacation credits, and use the built-in calendar reminder to help remember when to issue a credit. You may even choose how many vacation hours will be counted for each day. Let’s say the child was enrolled in a 4 hour a day program, but for vacation purposes your policy is to count that as a full 8 hour day. Continue reading

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Reporting Payroll Hours for your Child Care Business

42-16072097Recently this question came in to the ProCare Tech Support team. Perhaps your child care business could use payroll reports like this too.

“I need to produce a summary report containing employee name, straight  time and overtime hours and their hourly pay rate.”

This turns out to be an easy one. ProCare Software already includes a Daycare Payroll report with all that information. In fact, ProCare can automatically calculate payroll and withholdings and print payroll checks, as well as offering many standard payroll reports.      Continue reading

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Daycare Software – What size fits your Child Care Center?

As a daycare provider it’s important to choose management software that suits the needs and size of your child care center, preschool or similar place of early learning. With that in mind, ProCare Software offers a modular Daycare Computer Program so you choose only the components needed to manage your child-centered business in the most efficient and cost effective way. For smaller and home based daycare centers Mini-ProCare offers the same rich selection of features with affordable pricing and convenient payment plans. 

So what exactly is Mini-ProCare and how do you know which solution is right for your business?  Continue reading

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Online Child Care Payment History

This question recently came in to the ProCare Tech Support team.

“Is there a way for parents who currently pay by Tuition Express to look at their account history online?”

The answer, of course, is yes. We’ll get to the details in a moment.

For those of you who may not know about Tuition Express yet, it’s an innovative payment processing service that works with ProCare Family Data & Accounting to automatically collect tuition and other payments for child care centers, daycares and preschools. Fees may be electronically deducted from parent bank accounts or charged to a credit card. Either way you get paid on time, every time.  And, it’s extremely secure as ProCare Achieved Level One PCI Security status.

Now, to the part about how parents (and center owners / directors) can view their payment history online. Continue reading

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