A question we’ve been hearing more of lately is: “Can I charge an extra fee to families that use a credit card to pay for child care services?”
We’re pleased to have Dan Richards, from the Procare Tuition Express team, to give you the information you need to make an informed decision.
Surcharge Rules are Changing
As of January 27, 2013, the rules prohibiting surcharging of Visa and MasterCard transactions by merchants are changing. Though the changes allow you to pass fees on to your customers (on certain cards) we believe the rules are cumbersome and that managing the surcharges for your child care business would be difficult. Continue reading
When it comes to subsidized child care, have you ever been caught holding the bag? That is, being responsible for a financial shortfall because someone else did not live up to their end of the bargain. Perhaps a family left without making the co-payment for their final month. Or, maybe your state agency paid less than expected and you’re unable to collect the remaining balance from the parents. In either case, it’s an unenviable situation to find yourself in when child care services have already been provided and you’re left with little chance of getting paid.
In order to provide a quality early childhood experience for all the children in your care, each family needs to pay their share. When you’re not collecting full payment for subsidized care, that impedes your ability to keep good teachers, maintain the playground, provide enrichment programs, offer healthy snacks, etc; the list goes on and on.
So what could you do to keep from getting stuck holding the bag? Last week, we talked about taking Deposits for Summer Child Care. This week we’ll take the deposit concept further and show you how to make sure subsidized care gets paid in full.
Daycare Policies & Subsidized Care
In order to ensure payment, consider adopting a policy that requires a deposit. The deposit would be paid in advance and used to cover the co-payment for their last month. In other words, when a family eventually leaves the center their prepaid deposit would be refunded to pay their final month of child care. Continue reading
The Procare Software® penguin is a symbol that your daycare, preschool or after school program is dedicated to providing quality child care and serious about using the latest technology to streamline administrative tasks, print professional statements and reports, enhance security, and accept electronic payments.
Families are beginning to recognize, that a center which invests in making their business as efficient as possible, has more time to focus on quality programs for their children. Parents also appreciate the secure Check In Solutions (like biometric fingerprint ID) and the convenience of having payments made electronically from their bank or credit card – for centers using Tuition Express.
Get Your Powered by Procare Kit
For Your Window: If you’re already using Procare, just Request Your Free Window Kit to show your pride and let people know your center is indeed “Powered by Procare”. Then send us a picture of the logo in your window and receive a coupon good for a discount on your next purchase or annual update subscription. Continue reading
Today we’re starting a new blog series that will highlight different members of the ProCare Software team. We would like to give you, our readers and ProCare users, a small glimpse into who it is that makes ProCare tick.
We start our series with a Santa story written by our Tuition Express Marketing Director, Dan Richards.