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Automatic Tuition Collection Becomes Mandatory

TE-CollectionProcare Software, the nation’s leading child care management solution provides an automated tuition collection service called Tuition Express. During our frequent conversations with users and non-users alike, a common theme continues to surface, parents pay late.

The solution to this problem is to make automated tuition collection the only way you collect tuition and fees. With Tuition Express, child care providers make the service mandatory for parents and late payments become a thing of the past.

Automated and integrated tuition collection is easier, safer and more convenient for you and your customers. Today’s parent doesn’t carry a checkbook. They handle all their financial transactions online or set up automatic payments. Additionally, by processing payments automatically—transactions are posted to each parent’s account instantly.

How do you convince parents to accept automated payments?

Some families may be resistant, but directors are simply saying, “Our management software allows us to collect tuition automatically. That gives us more time with the children—and that’s important to all of us!”

Is it affordable and reliable?

Tuition Express is it’s own processor. This means substantial cost savings that we pass on to you with the lowest rates in the industry. We offer rock-solid reliability, handling more than a million transactions each month for nearly 200,000 families across North America.

If you’re currently a Procare user and you’re not using Tuition Express, or if you’re a child care owner or director and would like to learn more, call us at 1-800-338-3884. You can also click here to find more information online.

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Separate Weekly, Monthly Tuition Payments

Calendar with Sticky NotesIt’s the first day of the month and a Monday too. You have some parents who pay tuition weekly, some monthly, and even a few who pay biweekly. There’s a flurry of activity in the office of your child care center or preschool because everyone has a balance due today—which means lots of questions for your front desk staff to answer. Does this hectic scenario sound familiar?

You’d like to simplify payment collection and relieve the recurring chaos on tuition due days, but first you need a way to separate payments based on whether a family pays weekly or monthly, etc. The random sticky notes on your calendar haven’t done the trick.

Well, there is good news for you! Continue reading

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You’ve Earned It and You Deserve It

Electronic Payments are Like Having a Pay Button on Your Keyboard.Running a child care business takes dedication, persistence and desire. To continue providing top-notch care to the children, you’ve got to have a healthy financial footing for your center.

“Adequate revenue in the bank is the cornerstone of a successful business.”

Income for your child care center comes from the parents. As you know, one of your biggest challenges is collecting payments in a timely manner. Parents often have problems making ends meet, which may cause them to avoid their monthly bills. Continue reading

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5 Ways to Simplify Tuition Collection

Building Blocks with Dollar SignsIt’s no secret that collecting child care tuition is one of the hardest things you have to do as an owner or director of a child care center. Parents who pay late always have an excuse. The fact is, they are just paying you last (or not at all) and putting your business—your livelihood—at risk.

Be diligent, be firm

By creating policies (and adhering to them) you can avoid a lot of late payment situations. For example, charge a late payment fee and stick to it. To make sure parents know your policies, post them in a conspicuous place or give them a handout. Be aggressive about collecting on time. If you’re passive, you will have delinquent accounts. Continue reading

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Video: Secrets & Myths About Price with Kris Murray

More than 125 child care business owners attended the recent webinar hosted by child care marketing expert Kris Murray, along with Procare Software and Tuition Express. It was full of great information on how to easily raise your rates, improve cash flow, and attract more high-paying customers.

You may Download Slides and Watch the Complete Broadcast right here.

Use the advice from Kris to make an action plan for your child care, daycare or after school program, and until next time, cheers!

-Phil

P.S. You may also like to Follow Me on Twitter.

If you have questions or comments about this article (or suggestions for another article) I’d be pleased to hear from you. Drop me a note at phil@procaresoftware.com.

Copyright © 2014 Procare Software ® – All Rights Reserved

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