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Oops. I Auto Billed Twice, Now What?

A recent email question came in to the ProCare Tech Support Team. It’s something you might have done yourself. 

“I accidentally clicked Automatic Billing twice. I’d like to cancel one of them.” 

As many of you may know, there is not currently an option to undo or cancel Automatic Billing. However, there is a message alerting you to the date you last performed Automatic Billing.       Continue reading

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Free Daycare Bus Run Sheets

At Procare, we spend a lot of time communicating with those in the daycare field. We have found that a common trend in this community is the need to organize and the track personal and daily information of students to ensure their health, development, and safety. However, most daycare professionals do not have the time to sit down and make dozens of these forms from scratch.

 Two of our blog posts that have resonated most with the child care community, were those offering Free Daycare Registration Forms and Free Child Care Sign In Sheets. These forms make sure that daycare instructors have necessary student and family information, attendance records, and knowledge of student whereabouts in a consistent and organized format.

In keeping with that theme of offering free, printable daycare sheets to people in the early childhood field, we’ve decided to also offer free daily bus run sheets.

These are blank forms you can fill in if you offer bus transportation, like a shuttle bus or van transport service, for your child care, daycare, preschool or after school program. This allows instructors to keep track of which bus each child takes, to help ensure they get on the correct bus and safely make it from point A to point B. Enjoy!

Daycare Bus Runs

Daycare Forms Built Into Procare

These forms are built right into the Procare Software Family Data module, so if you’re already using Procare to help manage your child care business, the forms can be automatically populated with a roster of the children on that bus, as well as the bus run or school name, before being printed.

Download Daily & Weekly Bus Run Sheets

These bus run sheets come in daily and weekly formats that allow instructors to mark the pickup and drop off status of each child listed. For your convenience, these forms are in PDF format. 

Daily Bus Run Sheet: The daily bus run sheet gives daycare instructors a form on which to mark the drop off and pickup time of each student taking the bus on a day-to-day basis, with additional space for comments.

Weekly Bus Run Sheet: The weekly bus run sheet gives daycare instructors a form on which to mark the bus they are tracking, and the pickup and drop off of each child on a weekly Monday-Friday basis, with additional space for comments.

Final Thoughts

Parents trust daycare professionals to be aware of their child’s whereabouts at all times. Offering bus transportation at your center is a great service that many parents need. However, one cannot expect for a child to know which is the correct bus to get on.

For this reason, children must be monitored every step of the way. With consistent and organized daycare forms and bus run sheets, no matter which instructor is in charge of transportation that week they can clearly see the bus or shuttle a child belongs on, and mark their attendance. Having easy access to these forms and other child information is necessary to ensure student health and safety, as well as an organized, high-quality child care program.

Interested in organizing and standardizing your children and family information? Learn how Procare can help.

Related Articles

Looking for more free daycare sheets and forms to keep organized? Check out some of these related articles:

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Tech Question – Email Statements

One of the most common questions the ProCare Support staff hears, goes something like this: “Can I email statements to my families, or is there a better way to get financial information to them?” Fortunately, there are several ways to get current information to your families.   Continue reading

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Child Care Billing – Who? Me?

You may not consider what your child care business does as “billing”, especially if you don’t send out a bill in the traditional sense. But the truth is, everyone does some form of billing. Used in this way, the word “billing” means charging a fee for child care tuition, after school programs, karate lessons, dance classes or similar services. ProCare has many billing features to fit a variety of daycare accounting circumstances.   Continue reading

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How to Handle Drop-In Care with ProCare

A reader recently asked if ProCare Child Care Management Software would work for a drop-in center. An excellent question, indeed. The short answer is “yes”, but giving you the best advice means asking a few more questions, since drop-in care can operate in a number of different ways. Whether families return and how you handle drop-in billing are two important considerations.   Continue reading

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