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preschool

Who’s in control, you or the center?

With Procare, there's no need to struggle

Are you working hard to run your center or is your center working you hard?

What I mean is that many directors often tell us about the work they pour into their center every day. But, in the chaos of everything going on around you, ideas of growing your business take a back seat when it’s a struggle to just maintain. We all know that a well-run center requires a lot of time and energy to run smoothly and profitably. That’s where you come in…

Before you arrive in the morning, your day is already booked. Immediately you are busy greeting parents, posting checks, juggling staff, and managing accounting. Before you know it, you’ve skipped lunch or perhaps you’re picking up toys and wiping down counters so you can go home. With time so short, you may even find yourself working when you should be playing. If this sounds familiar, it’s time to look into automating your center with a software solution that as unique as you and your center.

The best child care management system provides an all-in-one solution. It allows you to do away with confusing spreadsheets, generic financial software, clipboards and bank deposits.It helps you easily manage child and family data, attendance tracking, parent communications, staff hours, child/teacher ratios and more. And, it’s all-inclusive with check-in solutions and door security. Once you start collecting tuition electronically, you’ll say goodbye to late payments forever—all with just a few clicks!
Andy Spliethof
VP Creative Services
Procare Software

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4 Tips to Grow Your Child Care Enrollment

Preschool Boy in Field of CloverLying in a field of clover on a sunny spring day is the perfect way to spend a carefree afternoon—but if you’re waiting for a lucky four-leaf clover to increase enrollment at your preschool, you may be in for a surprise.

Enrollment gains aren’t based on luck. They require focus on marketing your child care business and effectively communicating with potential families. Lucky for you though, it’s easy to do when using Procare Child Care Management Software and following these 4 tips to grow your enrollment. Continue reading

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Measure Full-Time Equivalency at Your Preschool

Steady Beat of the MetronomeIf you’ve ever played piano or most any musical instrument, you may be familiar with the metronome. It’s used to help you keep in time with the music; that is, to play at a steady tempo and consistent pace.

Likewise, Full-Time Equivalency (FTE) is a way to help your child care business keep each classroom filled in a steady and predictable way.

The beauty of FTE is that it allows you to compare classrooms in a reliable manner, regardless of the types of programs offered. This is possible because FTE uses a single measurement to account for schedule variations, like full-day, part-day, or before and after school.

Here’s how it works. One child with a full-time, 5 day a week schedule would have a FTE of 1.0. Two children each scheduled half days, all week long, would have an FTE of 0.5 each, but combined they would also have an FTE value of 1.0. In other words, together they would be equivalent to one full-time child. Continue reading

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Set Up Childcare Tuition Fees

How does your early childhood center charge tuition fees? Some childcare, daycare and preschool programs charge a fixed weekly or monthly rate. Others charge tuition based on the number of hours or days a child is scheduled. Your Daycare Software should be flexible enough to accommodate the unique billing needs of your child-centered business.

In this article we’ll explore how Procare Software® can handle childcare tuition as a fixed fee (like weekly or monthly) – which may be tied to a calendar schedule – and how more complex calculations like hourly, daily, or half/full day can be based on hours scheduled or a child’s actual attendance. We’ll outline the basic setup here, then see the article on how the Billing Process is Automated to do in minutes what would otherwise take hours. Continue reading

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Center of the Month – Step by Step

Each month ProCare Software selects an early education program, preschool, child care center, or similar place of early learning as our Center of the Month. Centers are selected for this honor based on information provided for their Free “MyStory” Web Page.

For the month of June, ProCare is pleased to announce Step by Step – Early Care & Education of Illinois as our award winner! Continue reading

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