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Summer is here—there’s no better time!

How much time will you save in your child care center?

lemonadeProcare Software® helps child care professionals across the country save 40+ hours per month of administrative duties they were doing manually. With quicker access to information, point-and-click reporting and built-in processing, Procare helps you easily manage your center and analyze important staff and child information in seconds—giving you the time to develop your business and focus on the children.  

Features include:

  • Succinct tracking of enrollment and schedules
  • Immunization updates
  • Quickly post child tuition fees
  • Automatically collect tuition payments
  • Print/email statements and balance notifications
  • Communicate with parents and employees via messages at check-in, email or text blasts
  • Maintain logs for incident reports and milestones
  • Deposit reports and end-of-year tax statements
  • Roll call and sign in/out sheets, birthday reports, waiting lists, classroom ratios
  • Automated check-in for parents and employees
  • Accurate time card records and calculations
  • Let parents pay at check-in or online
  • And so much more!

The new school year is coming!

With the new school year coming up soon, now is the best opportunity to get going with your new system.. Financing is available to work easily within your budget. Please contact Procare at 800-338-3884 or visit us online.

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Managing Child Schedules at Your Preschool

Girl Blowing BubblesSome things are spontaneous and carefree, like a child blowing bubbles and watching them drift along with the breeze; they have no particular destination and no specific time table.

But as the owner or director of a child care business, you know each day needs structure. You plan for circle time, activity centers, story time, snacks and outdoor play. After a while, your daily schedule is something the kids know by heart.

While the daily routine is important, each child has their own schedule too. Some may come full time, others part time, some on Mon-Wed-Fri and others on Tue-Thurs. You may have before schoolers, after schoolers and all different kinds of schedule combinations. And that’s before you take into account school-out and teacher in-service days, not to mention child vacations and absences for doctor appointments, etc.

Keeping track of it all on a giant spreadsheet is confusing at best. When it comes to child schedules, you need a more robust solution. Continue reading

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Child Care Mythbuster #1: Let Parents Change Data?

Myth versus RealityHere’s a popular myth we’d like to debunk:

“As a child care business owner or director, I want parents to log into my Child Care Database and be able to change and update information for their children and themselves.”

On the surface this may seem like a good idea. You might be thinking it would be less work for your child care staff if you just let parents keep everything up to date.

However, when you take a closer look at how this might work and what it would mean, the idea turns out to be more myth than reality. Continue reading

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Track Summer Camp Enrollment

Girl with DandelionClose your eyes and make a wish for summertime. Green grass between your toes, warm sunshine on your shoulders, and long days where children’s playtime stretches to the evening hours are a few things you might imagine.

Even though summer is officially three months away, you may already be accepting sign-ups for summer programs and day camps at your child care, daycare or preschool.

If you’re already using Procare Software, you probably know there are many ways your child care management system can help you track summer camp enrollment. We even offer a live webinar on how to Set Up Summer Camps with Procare. Continue reading

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Measure Full-Time Equivalency at Your Preschool

Steady Beat of the MetronomeIf you’ve ever played piano or most any musical instrument, you may be familiar with the metronome. It’s used to help you keep in time with the music; that is, to play at a steady tempo and consistent pace.

Likewise, Full-Time Equivalency (FTE) is a way to help your child care business keep each classroom filled in a steady and predictable way.

The beauty of FTE is that it allows you to compare classrooms in a reliable manner, regardless of the types of programs offered. This is possible because FTE uses a single measurement to account for schedule variations, like full-day, part-day, or before and after school.

Here’s how it works. One child with a full-time, 5 day a week schedule would have a FTE of 1.0. Two children each scheduled half days, all week long, would have an FTE of 0.5 each, but combined they would also have an FTE value of 1.0. In other words, together they would be equivalent to one full-time child. Continue reading

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