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daycare budgets

Reporting Payroll Hours for your Child Care Business

42-16072097Recently this question came in to the ProCare Tech Support team. Perhaps your child care business could use payroll reports like this too.

“I need to produce a summary report containing employee name, straight  time and overtime hours and their hourly pay rate.”

This turns out to be an easy one. ProCare Software already includes a Daycare Payroll report with all that information. In fact, ProCare can automatically calculate payroll and withholdings and print payroll checks, as well as offering many standard payroll reports.      Continue reading

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Daycare Software – What size fits your Child Care Center?

As a daycare provider it’s important to choose management software that suits the needs and size of your child care center, preschool or similar place of early learning. With that in mind, ProCare Software offers a modular Daycare Computer Program so you choose only the components needed to manage your child-centered business in the most efficient and cost effective way. For smaller and home based daycare centers Mini-ProCare offers the same rich selection of features with affordable pricing and convenient payment plans. 

So what exactly is Mini-ProCare and how do you know which solution is right for your business?  Continue reading

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ABCs of Child Care – And Then Some!

Starting a child care business can be hard work. It can be even harder to attract new families and maintain that business. We’ve gathered some of the ABCs of Child Care that will help to keep your business running smoothly!

Feel free to add one of your own tips in the comments and make sure to participate in the poll.

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Stepped Rate Child Care Billing

The following question recently appeared in the ProCare Tech Support “IN” box.

“I am setting up our child care tuition fees, but we do not have weekly rates. Our billing uses a stepped rate charged ahead of time. Here’s our rate schedule:

Infant Rates

  • Up to 3 Hours/Day $21 (level 1)
  • Up to 4 Hours/Day $25 (level 2)
  • Up to 5 Hours/Day $29 (level 3)
  • Up to 6 Hours/Day $33 (level 4)
  • Daily MAX  $35 (level 5)

Please let me know how we can enter this to be billed according to the days they are scheduled in advance.”

You can absolutely do this kind of stepped rate billing in ProCare. In fact, one of our standard billing formulas fits this case perfectly.

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How to Charge Late Pick Up Fees

Do some families at your child care, daycare or preschool tend to pick their children up late, after your center is officially closed? Perhaps you’ve even read the article called The Unbearable Wrongness of Being Late from ChildCareExchange.com.

You’re thinking you’d like to implement a Late Pick Up Fee but aren’t sure how to go about it. With the ProCare Attendance Tracker it’s easy to process Late Pick Up charges for all appropriate families at once.

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