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Schedule Vacation for Your Daycare Staff

Everyone needs a little vacation from time to time, especially those dedicated teachers, aides and other staff members at your daycare or early childhood learning center. Having some time off is good news for them, but what about scheduling those vacation hours? How will you keep track of who is taking vacation when? Especially during the summer months it can be a lot to trust to your memory alone.

Although you could mark off days on a big wall calendar in the office or staff break room you’ll probably find there is more information you’ll need. An easier way is to use a Child Care Software Program to keep track of hours earned, scheduled, taken and remaining for all types of benefits including vacation, sick and training time.

In previous articles we explored how to record Paid Holidays and keep track of Earned Vacation hours. In this article we’ll see how Procare Software® may be used to schedule vacation time (and other planned absences, like appointments and personal time) so you’ll know exactly who is on vacation and for how long. Continue reading

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Child Care Payroll: Minimum Wage Rises July 24

CB067456The U.S. Federal Minimum Wage rises July 24, 2009 to $7.25 per hour. If your State Minimum Wage is already higher than that it won’t directly affect your child care business. For those of you who need to implement the change you may find that some employees will have part of their next paycheck at the old hourly rate and part of it at the new rate. Continue reading

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Tracking Employee Childcare

teacher-infant2It’s quite likely that at least some staff members at your child care, daycare or preschool have young children of their own. In fact children of employees may already be enrolled at your center. Perhaps you even offer them a discount on their child care tuition because they are on staff. But how do you track it? Can you deduct it directly from their payroll checks? Is it necessary to record daycare fees separately for the child?

Well, that’s what we’re going to answer with today’s blog post. The short answers are “Yes” the amount for child care may be deducted from paychecks and “Yes” you may also record the fees separately for the child.   Continue reading

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Daycare Payroll – Federal Tax Table Changes

coinsPer IRS Notice 1036 the amount to withhold from payroll checks for U.S. Federal Income Tax has changed effective immediately. The changes also affect the Earned Income Tax Credit. The IRS asks employers to begin using these tables as soon as possible but no later than April 1, 2009.

For those of you using Procare as your Daycare Payroll Software you’ll be pleased to know the changes are available right away by downloading a tax table update.

Just follow these simple steps:

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Do your own Daycare Payroll and Save

Daycare Payroll ChecksMy recent post on Efficient Scheduling of Daycare Staff got me thinking about other ways to economize on payroll expenditures. If you are currently outsourcing your payroll check calculations you should seriously consider doing your own Daycare Payroll. It’s much easier than you might think and will save you money every pay period by not having to cut a check to your payroll service. If you are currently spending $50 to $100 per month or more on a payroll service you’ll easily recoup your software investment in just a short time.  Continue reading

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