child care billing
Are you working hard to run your center or is your center working you hard?
What I mean is that many directors often tell us about the work they pour into their center every day. But, in the chaos of everything going on around you, ideas of growing your business take a back seat when it’s a struggle to just maintain. We all know that a well-run center requires a lot of time and energy to run smoothly and profitably. That’s where you come in…
Before you arrive in the morning, your day is already booked. Immediately you are busy greeting parents, posting checks, juggling staff, and managing accounting. Before you know it, you’ve skipped lunch or perhaps you’re picking up toys and wiping down counters so you can go home. With time so short, you may even find yourself working when you should be playing. If this sounds familiar, it’s time to look into automating your center with a software solution that as unique as you and your center.
The best child care management system provides an all-in-one solution. It allows you to do away with confusing spreadsheets, generic financial software, clipboards and bank deposits.It helps you easily manage child and family data, attendance tracking, parent communications, staff hours, child/teacher ratios and more. And, it’s all-inclusive with check-in solutions and door security. Once you start collecting tuition electronically, you’ll say goodbye to late payments forever—all with just a few clicks!
VP Creative Services
How much time will you save in your child care center?
Procare Software® helps child care professionals across the country save 40+ hours per month of administrative duties they were doing manually. With quicker access to information, point-and-click reporting and built-in processing, Procare helps you easily manage your center and analyze important staff and child information in seconds—giving you the time to develop your business and focus on the children.
- Succinct tracking of enrollment and schedules
- Immunization updates
- Quickly post child tuition fees
- Automatically collect tuition payments
- Print/email statements and balance notifications
- Communicate with parents and employees via messages at check-in, email or text blasts
- Maintain logs for incident reports and milestones
- Deposit reports and end-of-year tax statements
- Roll call and sign in/out sheets, birthday reports, waiting lists, classroom ratios
- Automated check-in for parents and employees
- Accurate time card records and calculations
- Let parents pay at check-in or online
- And so much more!
The new school year is coming!
With the new school year coming up soon, now is the best opportunity to get going with your new system.. Financing is available to work easily within your budget. Please contact Procare at 800-338-3884 or visit us online.
Procare Software, the nation’s leading child care management solution provides an automated tuition collection service called Tuition Express. During our frequent conversations with users and non-users alike, a common theme continues to surface, parents pay late.
The solution to this problem is to make automated tuition collection the only way you collect tuition and fees. With Tuition Express, child care providers make the service mandatory for parents and late payments become a thing of the past.
Automated and integrated tuition collection is easier, safer and more convenient for you and your customers. Today’s parent doesn’t carry a checkbook. They handle all their financial transactions online or set up automatic payments. Additionally, by processing payments automatically—transactions are posted to each parent’s account instantly.
How do you convince parents to accept automated payments?
Some families may be resistant, but directors are simply saying, “Our management software allows us to collect tuition automatically. That gives us more time with the children—and that’s important to all of us!”
Is it affordable and reliable?
Tuition Express is it’s own processor. This means substantial cost savings that we pass on to you with the lowest rates in the industry. We offer rock-solid reliability, handling more than a million transactions each month for nearly 200,000 families across North America.
If you’re currently a Procare user and you’re not using Tuition Express, or if you’re a child care owner or director and would like to learn more, call us at 1-800-338-3884. You can also click here to find more information online.
As a child care provider, your primary goals are to offer a quality learning experience and loving care to the children at your center. Too often, however, time-consuming administrative tasks can divert your attention from these goals.
By automating the record keeping at your early childhood program or preschool, you can regain time to focus on the children. There are many advantages to automation, including accuracy and efficiency, as well as saving time and money.
When thinking about how to best automate management tasks at your center, you’ll want to consider a number of factors…. Continue reading
The summer session at your child care, daycare or preschool may not include building sand castles, but with dozens of crafts, fun field trips and plenty of outdoor play, families may already be signing up. A great way to handle summer sign ups is by charging a prepaid deposit. Doing so has two benefits. First, you’ll know you’re getting at least some of the money up front; second, people are much more likely to keep their commitment when they pay a deposit.
According to the policies at your center, you may eventually credit the prepaid amount back to the family (toward their summer tuition) or, if the deposit is non-refundable, convert it to a fee, such as a registration or forfeiture fee. This may be appropriate if the child ends up being a no-show.
So let’s get out our sand shovel and dig in to see how Child Care Software from Procare can help you keep track of prepaid deposits. You may also be interested in a previous article on Tracking Summer Enrollment. Continue reading