The Nation's Leading Child Care Software

PhilEH

As Director of Technical Communications for Procare Software, I wear many hats including: technical writer, editor, forum moderator, webinar host and blogger. I'm passionate about organizing the complex, making things easy to understand and bringing to life words, images, and other media, in a way that helps people get the job done.
1 2 3 44

Child Care News for August

tucker-newsboyPersonalized Care is Best for Preparing Pre-school Kids for the Road Ahead

We all know that children respond best when they are taught one-on-one, and this includes preschool environments. A study conducted by La Petite Academy followed students from fall 2014 through spring 2015. Results show that children who were given tailored instruction and personalized care show a 370% increase in readiness for kindergarten.

A New Way to Ensure Center Profitability?

Good management software is a key element in helping centers to operate at a profit, but what else can be done to add value to running a business in this industry? One way is with state assistance, where money is funneled from various sources, such as taxed items like tobacco or alcohol. Another strategy is to bring a number of centers together under one umbrella and consolidating the business end which is run by dedicated professionals.

Child Care Can Help Parents Get their GEDs

With help from child care centers, parents that previously had no time to study or attend classes are able to achieve important goals such as getting their GED. This opens many doors for parents trying to make ends meet, and the price of keeping their children in child care becomes much more affordable when incomes increase. However, for some parents, an extra helping hand is necessary, and in York County, PA, a partnership between the York County Literacy Council and the Community Progress Council gives assistance to parents seeking their GEDs.

Janet Brien
Procare Marketing Dept.

The Child Care Management Checklist

Being a child care director is both a challenging and exceptionally rewarding job. The nuances of combining physical care and education in a nurturing environment requires a special person, because there is so much to do.

More than providing high quality care for each child, building curriculum and working together with parents to ensure development, you are also running a business. This means taking care of time consuming administrative tasks to ensure the continued success of your center, such as collecting tuition, calculating payroll, managing supplies, and more.

Of course, there are also state licensing requirements that must be addressed to ensure your child care business complies with legal standards. These include attendance and meal tracking, monitoring employee training and certifications, and assuring that proper teacher-student ratios are met.    

Child Care Management Checklist

child care management checklist

Here we have created a mini-checklist to guide you through the many management tasks in your center, as well as solutions to help streamline the process.

Receive Payments

While receiving just one payment might seem like a small thing, accepting the check, writing a receipt and recording it in a ledger or spreadsheet can be a 5 minute task. Easy, right? If you have 60 families and you’re handing payments this way twice a month, you could be spending up to 10 hours on managing payments alone. That is once you have tracked each payment down. Parents are busy and can often forget when their next payment is due, leaving child care providers to track them down at check-in time or the end of the day.

Procare’s Tuition Express® gives you easy options to process all payments at once or let parents pay at check-in and online. Since it’s fully integrated with Procare, each payment is automatically posted to the the family’s ledger.

Maintain Room Ratios

Juggling teachers, aides and children between rooms is an all-day, everyday chore. If one teacher goes on a break, you could go over your limit. In addition to licensing requirements for each age group that dictate a certain number of staff members must be present per child, ratios can also affect your finances. Having too many teachers staffed on a day when there are fewer students means you are spending money unnecessarily. That is why an accurate view of how many children are in your care on a daily basis is necessary.

Procare’s dashboard offers you at-a-glance classroom counts and shows any that may be understaffed.

Track Meals

You know the drill—climbing a mountain of paperwork each month to compile your meal reports. If you’re participating in the CACFP and you’re not using Procare’s Meal Tracker to handle meal counts and help with reporting, you’re working too hard.

Laugh at Your Bottom Line

Weekly and monthly financial tracking by itself, is a full-time job. If you don’t have a bookkeeper on staff, you know that tracking, reporting, and reconciling takes time. Procare’s Expenses and Ledger module handles these tasks and more… tracking expenses, generating overall financial reports, and helping you manage your budget all year long.

Final Thoughts

Child care management is a dynamic job that requires interpersonal skills as well as business acumen. With this checklist, child care professionals can ensure they are maintaining their business, while saving time. 

Learn how Procare helps child care providers complete administrative tasks everyday.

Related Posts: 

Interested in learning more about saving time at your child care business? Check out these related articles:

Easiest Diaper Change Ever!

Diaper Dipper - Instant Diaper ChangesIntroducing the all-new Diaper Dipper® !
A revolutionary product from the people who brought you SaniBaby® .

We all know the messy routine of the changing table. Do you spend a large part of your day changing diapers? It’s time to put an end to “hands-on” diaper changes in your child care center or preschool.

Recognizing the need, the practical thinkers in the Research and Development Department at Procare Software started at the bottom to create the ultimate solution—a convenient, speedy and economical way to handle even the most complicated diaper changes. Continue reading

4 Tips to Grow Your Child Care Enrollment

Preschool Boy in Field of CloverLying in a field of clover on a sunny spring day is the perfect way to spend a carefree afternoon—but if you’re waiting for a lucky four-leaf clover to increase enrollment at your preschool, you may be in for a surprise.

Enrollment gains aren’t based on luck. They require focus on marketing your child care business and effectively communicating with potential families. Lucky for you though, it’s easy to do when using Procare Child Care Management Software and following these 4 tips to grow your enrollment. Continue reading

Track Your Spring Break Day Camps

Girl with bicycle, resting under tree.For those of us who live in cooler climates, seeing kids out on their bicycles is one sure sign of spring and that means spring break can’t be far off.

If you offer day camps for school-age children during spring break, you’ll need an easy way to track who has signed up for which session. You may also need to track absences or vacation time for children who are away with their families.

A great way to manage day camps and vacation time is to use a full-featured child care management system like Procare Software®. Continue reading

1 2 3 44
Procare Archives