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Child Care Time and Attendance: 3 Things to Consider

Tracking time and attendance for children at your childcare, daycare or preschool is an important record keeping task. You may interested in Free Sign In Sheets or perhaps you’re looking to automate time keeping with a Daycare Time Clock or by using a computer check in program with Time and Attendance Software.

Here are 3 things to consider as you look for a time and attendance tracking solution. 

1. Checking Children In

The way children are checked in or out may vary depending on the time of day. For example a parent may check children into a before school classroom, then a teacher may need to check a group of children out as they board the bus heading for school. Later you may want to check a bus load of children into an after school program. At the end of the day a parent, friend, neighbor or other authorized pick up person may check them out.

2. Late Pick Ups and Overtime

When a parent is a few minutes late you might give them the benefit of the doubt and just let it slide. But, what if they are 10, 15 or 20 minutes late? You have to keep staff on until all the children are picked up so it seems only fair to recoup that extra cost by charging for late pick ups. You might also charge for additional hours above and beyond a child’s schedule.

3. Child Care Security

Providing a secure, safe environment is a must for anyone in the child care business and one aspect of that is making sure only authorized people are allowed to pick up a child. Requiring a unique ID code and using a check in device to open the door are a couple of ways to enhance Child Care Security. Another is to Store Photos of each authorized pick up to ensure positive identification.

Looking Toward the Future

At Procare Software® we’re working hard to bring a next generation of Child Care Management Software to the owners, directors and teachers in Child Care Business settings around the globe. Here are a few of the things we’re working on right now.

Multi-Family Pick Up: Allow an authorized pick up to check in children from more than one family using a single ID code. This is a great idea for friends, neighbors and carpool situations when one person may drop off children from two or more families.

Fingerprints & Signatures: Interest continues to grow in biometric devices using fingerprint recognition as positive ID for parents and other pick up people. Some child care settings also need to record signatures of the pick up person, which in the past has required a manual sign in sheet, but going forward might be captured electronically.

Swipe Cards: Perhaps you prefer families to check in using a magnetic swipe card. You might allow them to use any type of card like a credit card, grocery discount card, or any card they would normally carry with them. On the other hand you might like a card specifically designed for check in and out only.

Check In Receipts: The parent tells you they checked the child in or out, but how do you know for sure? Printing a check in receipt for the pick up person would ensure that time card records are always up to date.

Here’s wishing you well as you consider the right type of time and attendance solution for your child care center. Until next time, cheers!

-Phil

P.S. You may also like to Follow Me on Twitter.

If you have questions or comments about this article (or suggestions for another article) I’d be pleased to hear from you. Drop me at note at phil@procaresoftware.com.

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2 Responses to Child Care Time and Attendance: 3 Things to Consider

  • I am thrilled to hear about the receipt printer – this definitely shows that Procare is committed to staying on the cutting edge of childcare management software!

    Having a label/receipt print would be so helpful. This could be used at check-in time to print a nametag (which would also verify the child is checked-in, show pertinent notes/allergies, etc.) as well as at check-out to allow all teachers to know that the child was checked out by an authorized adult.

    I am sure that our families would LOVE this option as it would feel more secure.

    Way to go! (and thanks for all the hard work).

  • I am thrilled to hear about the receipt printer – this definitely shows that Procare is committed to staying on the cutting edge of childcare management software!

    Having a label/receipt print would be so helpful. This could be used at check-in time to print a nametag (which would also verify the child is checked-in, show pertinent notes/allergies, etc.) as well as at check-out to allow all teachers to know that the child was checked out by an authorized adult.

    I am sure that our families would LOVE this option as it would feel more secure.

    Way to go! (and thanks for all the hard work).

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