Roll Call for Children with More than One Class
Does your child care center, daycare or preschool have children who are enrolled in more than one class? Or perhaps you run a before and after school program where children are in different classes in the morning and after school. If so, you’ll be able to relate to this question recently received by ProCare Tech Support.
“We have some students enrolled in more than one class. I would like their names to appear on the roll call sheets for the primary and secondary class. Is this possible?”
The answer is yes. You can get their names on both roll call sheets, although using their Primary and Secondary classrooms is not the most appropriate way to accomplish this goal.
Tracking Multiple Classrooms
Those of you using Daycare Software from ProCare may already be familiar with making your own Child Tracking categories. Children may be assigned as many categories as you like. For example, you might have Cindy Jones assigned to tracking categories called “AM Kindergarten” for the morning and “Extended Care” for the afternoon.
The basic idea is to use Child Tracking in addition to Primary & Secondary Classroom. Child Tracking will allow you to print Roll Call Sheets as desired, while the Primary & Secondary Classrooms may be useful for other purposes like Time & Attendance Tracking and Food Program Record Keeping.
Printing Roll Call Sheets
Using Child Tracking as classroom names for all children (even those enrolled in just one class) will allow you to print Roll Call Sheets and other reports by selecting one particular Child Tracking category to appear on the report.
- From the main screen of Family Data & Accounting click General reports.
- Choose letter A – Roll Call Sheets
- Change the Primary Sort to Child Tracking
- Next click the Child Tracking button and choose just one tracking category at a time like “AM Kindergarten”
- Click Start to bring up the Print Preview screen
Repeat steps 4 & 5 for other tracking categories like “Extended Care” and so forth.
The Future of Multiple Classrooms
Although the above approach works pretty well we have had some excellent suggestions from child care center owners and directors who would like to see more flexibility in assigning multiple classrooms to the same child. In particular it would be ideal to set up a child’s schedule showing them moving from one class (or program) to another throughout the day. We’re listening carefully to your requests and heading in that direction – always with your child care business in mind.
Thanks for your continued input and until next time, cheers!
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