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Efficient Staff Scheduling for Daycare

Businesswoman struggling with heavy files

Making every dollar count is especially important in today’s economy and efficient scheduling of your daycare staff is a good way to stretch your payroll budget. They key is making sure to meet required child-to-teacher ratios without overstaffing during periods of lower enrollment.

Using Daycare Software from Procare, it’s easy to make sure you are on target with ratios and avoid over and understaffing situations.                    

Child Schedules

Schedules for children are maintained in the Family Data module. You can even set up multiple “in” and “out” times per day to accommodate before and after school children. 

Ratios & Staff Schedules

Classroom ratios and staff schedules are handled in the Employee Data module. Each class may be assigned its own ratio and staff members may be scheduled individually or as part of a larger “department” like Infants or Toddlers. The schedule screen has an easy to read graphic interface with red lines to indicate any period of over or under staffing. Just click and drag the end of the line until the red goes away. You’ll also be alerted if an employee is scheduled more than the normally allowed number of hours per day. 

Attendance Ratios

It can also be helpful to look at past attendance trends for periods of over staffing to help you make adjustments in the future. Use the Time and Attendance Tracking Software and/or our Procare Touch Computer to record the check in and out times of children and employees, then run reports to see past trends and use built-in scheduling features to plan for the future.

Here’s wishing you a more efficient and prosperous year ahead. Until next time, cheers! 


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